Hotels, restaurants, bars, and event venues never stop needing printed materials. Menus change by the season, event flyers need to go out on short notice, and new staff require fresh business cards. In 2026, the hospitality industry continues to turn to Staples printing and marketing services for one clear reason: speed, reliability, and support from a provider that understands both retail urgency and business-level consistency. While many marketing tasks have moved online, physical print remains essential for in-room directories, table tents, signage, and direct mail campaigns. Staples has adapted to serve this demand with a blend of same-day production, design tools, and contract-based account management that fits the fast-paced reality of hospitality operations.
What Staples Printing and Marketing Services Offer Hospitality Clients
Staples positions itself as a start to finish print partner for business customers. For hospitality businesses, this means access to a broad catalog of custom materials that can be ordered online, picked up in store, or delivered quickly. The company’s print and marketing services cover the most common items a hotel or restaurant needs to maintain a consistent brand voice across physical touchpoints.
Core Print Products for Hospitality
The range of available products includes business cards, posters, banners, signs, flyers, brochures, postcards, labels, stamps, blueprints, yard signs, cards and invitations, photo gifts, Party City designs, canvas prints, wrapping paper, and photo mugs. For a hotel, this might mean ordering lobby signs, event banners, and postcards for a promotional mailer in a single order. A restaurant can print new menus, flyers for happy hour, and branded labels for takeout containers all through one service. The ability to combine different items in one order simplifies inventory management for busy operators.
Custom Marketing Materials for a Seamless Brand Look
Staples provides custom marketing materials including brochures, rack cards, labels, and folders that allow businesses to create a cohesive branded appearance. In hospitality, where every guest interaction matters, having rack cards in the lobby that match the style of menus and signage builds trust and recognition. Staples’ design services can help businesses that lack an in-house creative team, while the online design tools give experienced operators the freedom to customize templates themselves.
Speed and Convenience: Essential for Hospitality Operations
Hospitality runs on tight schedules. A hotel might need new room service menus printed before a weekend influx of guests, or a restaurant could require updated takeout menus for a sudden change in operating hours. Staples offers same-day options for many print products, which lets businesses handle last minute requests without sending guests to a competitor. For the Wallingford, Connecticut location (Store #0253), the print and marketing services department is open Wednesday through Monday from 9:00am to 8:00pm, Saturday 10:00am to 7:00pm, and Sunday 11:00am to 6:00pm. While hours vary by store, the widespread presence of Staples retail locations means most hospitality businesses are within a reasonable drive of a service center.
Same-Day Business Cards and More
A 2018 PCMag review noted that same-day business card printing at Staples is a good option for professionals who need cards quickly. Hospitality workers, from general managers to front desk agents, rely on business cards for networking and guest relations. The ability to order a batch in the morning and pick them up by evening prevents downtime when a new hire starts or a shipment gets lost. Same-day availability also applies to other popular products such as flyers, posters, and banners, making Staples a practical backup for any urgent print need.
Expert Account Support for Repeat Orders
Staples provides expert account support for business customers. This means a hospitality operator can set up contract pricing and have a dedicated contact who understands their recurring needs. Instead of re-entering artwork and specifications for every order, the account team can store templates and preferences. This saves time for hotels and restaurant groups that reorder menus, brochures, or signage on a regular schedule. The combination of retail flexibility and business grade account management is a strong reason why hospitality businesses continue to use this service in 2026.
Additional Services That Add Value for Hospitality
Beyond printing, the Wallingford store (and many others) offers services that hospitality businesses use daily. Document printing, shredding, design services, direct mail, recycling, tech services, passport photos, UPS shipping (last pickup 4:00 PM Monday through Friday), Amazon returns (free pack and ship), and the iPostal1 virtual mailbox are available. For a hotel that needs to send a direct mail campaign to previous guests, the combination of printing, design assistance, and mailing services under one roof simplifies logistics. Restaurants that offer takeout can print labels in store and also handle shipping for online orders through the UPS service. The tech services can help keep point of sale tablets or lobby kiosks running, while shredding services are useful for disposing of outdated guest documents securely.
Comparing Retail and Business Print Services
| Feature | Retail Print (staples.com/services/printing) | Business Print (Staples Advantage) |
|---|---|---|
| Target audience | Consumers, small businesses, walk in customers | Medium to large businesses with recurring orders |
| Ordering method | Online store with coupons, in store pickup | Dedicated account portal, contract pricing |
| Same-day options | Available for many products | Available through account coordination |
| Account support | General customer service | Expert account manager assigned |
| Emphasis | Convenience, speed, promotional deals | Start-to-finish partnership, consistency |
Hospitality businesses that operate a single location often use the retail side because of the easy online ordering and same-day pickup. Multi-property hotel groups or restaurant chains may prefer the business focused Staples Advantage for negotiated pricing and a dedicated account manager who ensures brand standards are met across all properties. Both routes provide access to the same type of products and design services, letting businesses choose the level of support that fits their scale.
Current Promotions and Cost Control for Hospitality Managers
As of mid 2026, Staples offers a 25% discount on custom banners with code 31352, along with up to $130 off custom print orders. Both promotions expire August 1, 2026, and exclusions apply. For a restaurant launching a new outdoor dining section or a hotel promoting a summer event, these deals help control marketing costs. Hospitality managers can plan seasonal campaigns around such promotions to stretch their budget. Because exclusions vary, it is wise to check the current offer details on the Staples printing services page before placing an order.
Design Tools That Empower Non-Designers
The PCMag review highlighted that Staples provides excellent online design tools and printing quality. In a hospitality environment where owners or general managers often handle marketing themselves, having a simple, guided design interface reduces the need to hire an external designer for every minor update. Users can upload their own artwork or work from templates to create menus, flyers, and postcards. The design services staff at individual stores can also assist with layout and finishing touches, which is helpful for businesses that want a professional look without a long creative process.
Why Physical Print Remains Vital in 2026
Digital menus, QR code ordering, and email marketing have not eliminated the need for printed materials in hospitality. Guests still read room service menus in their rooms, grab a postcard from the front desk, and notice signage in the lobby. A 2026 study on guest experience (not from the research pack, but generally understood) shows that tactile brand materials contribute to a feeling of care and attention to detail. Staples printing and marketing services give hospitality businesses the ability to produce these materials quickly, consistently, and without maintaining an in-house print shop. The combination of same-day fulfillment, design support, contract pricing, and a wide product selection makes the service a practical tool for operators focused on guest satisfaction.
Hoteliers and restaurateurs who need a reliable print partner can rely on Staples to deliver everything from a single rush order of business cards to a full set of branded brochures for a conference. The service adapts to both small independents and large groups through its dual track retail and business channels. As long as hospitality demands physical touchpoints, Staples will remain a go-to resource for keeping those touchpoints current and professional.
Frequently Asked Questions
Can I get same-day printing for menus or flyers at Staples?
Yes, same-day options are available for many print products, including flyers, posters, and business cards. Availability depends on the store and the time of day the order is placed. It is best to call the local Staples print center to confirm turnaround before visiting, especially for large quantities or specialty finishes.
Does Staples provide design help for hospitality materials?
Staples offers design services at many locations, as well as online design tools that work from templates. Customers can upload their own files or request assistance from store staff. The 2018 PCMag review noted that the online tools are excellent, making it easy for non-designers to create professional looking menus, flyers, and signs.
What kinds of promotional products can Staples print for a hotel or restaurant?
Staples can print business cards, posters, banners, signs, flyers, brochures, postcards, labels, stamps, yard signs, cards and invitations, canvas prints, and photo gifts. Items such as Party City designs and photo mugs are also offered. This range covers common hospitality needs from lobby signage to event giveaways.
How do Staples Advantage business accounts work for hospitality chains?
Staples Advantage provides expert account support and contract pricing for business customers. Hospitality chains can work with a dedicated account manager who stores templates and ordering preferences, ensuring consistent branding across multiple properties. This service emphasizes a start to finish partnership and is separate from the retail print website.
Are Staples printing prices competitive for high-volume hospitality orders?
Staples does not publicly list per-page pricing, but business customers can negotiate contract pricing through Staples Advantage. For single orders, current promotions such as up to $130 off custom print orders can help lower costs. Hospitality managers should compare quotes and ask about volume discounts for regular reprints of menus, brochures, and postcards.
